10 Behaviours of an Effective Evaluator

Earlier this month, Morningstars Toastmasters were gifted a special workshop that focused on the art of evaluation. As we approach the International Speech and Evaluation Contest (March 23), I wanted to share some of the highlights from the workshop with you:

Why Do We Evaluate?
The purpose of evaluation is to help another person become a better speaker and leader.  Everyone has different reasons for wanting to learn to speak and lead more effectively. Perhaps you are shy. Maybe you are looking to further your personal interactions. Or it could be your dream to have that corner office one day. Whatever the reasons are, you want two things:

  1. You want to improve your speaking skills
  2. You want to know how to improve.

Cue evaluations.

Evaluations help to highlight the what we are doing right and areas where we can grow to take our speech to new heights. Evaluations are a source of information. The information gets processed by the speaker and we test our strengths again in the next speech. It is how we improve.

10 Behaviours of an Effective Evaluator (taken from the Success Communication Series Workbook):
1) Show that you care. Let the speaker know that your opinions are coming from a positive place meant to lift them.

2) Suit your evaluation to the speaker. Where in the Toastmasters program are they? How is their confidence level?Toastmasters Tips for Evaluation

3) Learn the speaker’s objectives. What is it they are working on? Working towards? Focus on their needs for growth and not just your preferences.

4) Listen actively. Nod. Smile. Make eye contact. This is hard for many of us are trying to scribble down notes, ideas and key take aways. It’s hard to capture all you want and hear the speech at the same time. However, the speaker needs to engage with us. Give them that opportunity.

5) Personalize your language.  Use their name and specifics from their speech. Don’t just give a report, flush it out with details from their speech.

6) Give positive reinforcement. What did they do right? What are their strengths? What “wowed” you?

7) Help the speaker become motivated. The easiest way to motivate is to fuel the speaker’s desire for improvement.

8) Evaluate the speech, not the speaker. Focus on how they delivered their speech and not what they were wearing or their political beliefs.

9) Nourish self-esteem. It’s how we feel about ourselves and it is vital to personal growth. Recognize their strengths in an authentic way. Give them opportunities to learn by explaining why each and every positive (and negative) point matters. This helps them learn. Learning helps us to understand.

10) Show the speaker how to improve. Go deep and wide. Think outside the box. To do this, you must get into the speaker’s head and task and out of your momentarily. We all notice the “uhs, ahhs and ums” but dig deeper to get to the true nuggets. It isn’t a matter of looking for what the speaker did wrong, but rather what they can do to take it up a notch. How they can make it more engaging.

Remember The Order: (i) Focus on WATCHING and LISTENING actively as the speech is being delivered, (ii) focus on THINKING when you are preparing your evaluation, (iii) focus on SPEAKING after you have processed your thoughts and come up with the top points you will cover in your evaluation.

Happy Evaluating!

 

Racing Time… or Not!

Written by Johanna R, VP of PR

Good Evening Fellow Toastmasters and new participants! ( A change from our usual Good Morning Greeting!)

It’s the evening as I sit down to write my thoughts about this morning’s meeting. My day went by quickly with a few unexpected incidents. Luckily, I wasn’t in a hurry, contrary to our theme for today’s meeting, Racing Time.

I learned that lesson first thing at the meeting. As Chair, Katherine shared the idea of grounding ourselves with a deep breath whenever we feel we’re racing time. Remembering to take that moment before our presentations is an effective habit to cultivate.

PJ gave a clear and thought-provoking presentation on Mentoring and what the mentorship/mentee relationship is all about. The relationship helps both parties learn and develop individually, together, and with the Club.

A case in point, my mentee gave me feedback on my Table Topics evaluations while we were driving back to her place on the way to my work in Sechelt today. Her comment? Not perfect…but good recovery. I get that!

Evaluation delivered the Toastmaster‘s way promotes constructive and kind evolution. I am grateful for learning how to give and receive feedback, and communicate ideas with freedom and ease.

Xinju’s second speech from the Competent Communicator was well structured and engaging this morning. The possibility of some of us teaching in China was alive and well, especially as we can just call her for more practical information.

Our Morningstars TM Club is a respectful and entertaining mix of established and new members. The various roles that we sign up for each week do indeed develop our communication and leadership skills. And it’s all done in an atmosphere of energy and laughter – laughter that was very evident this morning when Andrea as Jokemaster smoothly delivered the punchline of her joke.

Congratulations to Sheila who received her Competent Communicator and Competent Leader pins this morning, and to Cathie, who is our incoming Area Director.

Next week’s theme is Fear, the Real Monster.

Full House, No Fooling

Written by Johanna, VP of PR

Full house today, no fooling!

Two guests as well, through word of mouth. Morningstars are so enthused about our club that we can’t help but talk about our experience to friends, colleagues, and family. Opportunities to promote our club can be spontaneous in addition to our well planned, advertised efforts. They all require a willingness to speak­ up and take the time to “walk the talk”.

A New Perspective

Our meeting on April Fool’s Day emphasized “evaluation skills”, with ideas naturally evolving from unique individual perspectives. For example, Grammarian Jolanda, shared how well she was able to understand each speaker’s message that morning from her “English as a second language” point of view. It was a great reminder for us to reduce our use of jargon and run on sentences.

Presentation and Leadership

What a difference learning presentation and leadership skills can make to all aspects of our lives. Encouraging others’ self­-expression, role-­modelling the confidence to take a clear stand on an issue, or over­coming our own fears of rejection when giving and receiving constructive feedback are natural outcomes of being a Toastmasters Club member.

Morningstars in the Community

image of castLast month Sandy and I participated as “fashion announcers” in a local event, the Driftwood Players Downton Abbey production.  What fun it was, with a number of Morningstars coming to add to the audience.

On Mar 18th, our club was also been invited by the Chamber of Commerce to present three workshops in an evening session.

In an event at the end of May, Katherine will encourage community members to develop their voices and their stories at the Gibsons Library, a workshop sponsored by a local women’s health network.

Accepting invitations to speak outside of the clubs meetings is a good challenge for us, and a way we can contribute to our community.

Whenever we have the opportunity to share the Toastmaster’s journey with others, realize that our learning from being part of the program will be apparent to the listeners. It may engage their interest to join our club. As VP of Public Relations this past year, I believe Toastmasters International contributes to enhancing communication, sharing leadership knowledge, and making the world a better place for all.